Food Vendor Application Form - Rochester Lilac Festival

FOOD & BEVERAGE VENDOR APPLICATION

FOOD & BEVERAGE VENDOR APPLICATION FORM

Celebrating 129 years in 2027, the Rochester Lilac Festival invites you to experience the beauty of spring in full bloom! Set within the breathtaking, Olmsted-designed Highland Park, the festival showcases hundreds of varieties of lilacs and countless other floral displays.

This 10-day celebration runs daily May 7 - 16 from 10:30 AM to 8:30 PM, featuring live music all day, every day from both local favorites and nationally acclaimed artists. Indulge in delicious offerings from over 50 food vendors, explore the Farmers Market, and sip on local Finger Lakes wines and craft beers. Families can enjoy rides and kids’ activities, while fitness enthusiasts take part in the 48th annual Lilac 5K/10K. Don’t miss our Guided Garden Tours and so much more—there’s something for everyone at the Lilac Festival!

If you are looking to be a food or beverage vendor at the Rochester Lilac Festival please complete the application below.  Available options to apply for are as follows:

  • 10 day-Full Festival Food Vendor (May. 7 - 16 from 10:30 AM to 8:30 PM) - Booth fee is $300 per 10'x10' space 
  • 10 day - Full Festival Food Vendor inside the Lilac Food Court (May. 7 - 16 from 10:30 AM to 8:30 PM) - Booth fee is $1400 for 12 x 10 space
  • Art in the Park 1st Weekend (May 7 - 9 from 10:00 AM to 5/6:00 PM) - Booth fee is $200
  • Art in the Park 2nd Weekend (May 14 - 16 from 10:00 AM to 5/6:00 PM) - Booth fee is $200
  • Lilac Local Farmers Market (Monday, May 10 - Wednesday, May 12 from 10:30 AM to 4:00 PM) - Booth fee is $125 per day- apply for one, two or all three days
**In addition to the booth fee, 22.5% of gross sales is due to the festival.  Electric, water, ice, and golf cart rentals is available for an additional cost. A $200 refundable cleaning fee will be charged per location.  Cleaning fee will be reimbursed post festival review.

 All applications must be received by January 15th, 2027.  If you have any questions please contact allie@roclilacfest.com.

Applicants Information

First Name
Last Name
Email
Best Phone Number
Street Address
City
State/County
Zip/Postcode
Will you be the main point of contact at the festival?
Contact at event Full Name
Contact at event Email Address
Contact at event Cell Number

About your business

Business Name
Business Website
Business Street Address
City
State
Zip Code
Please select multiple events if you plan to have the same business/set up/menu at multiple events.  For example if you own multiple food trucks for the same business.  If you have multiple food businesses you need to complete a separate application for each business/location.
What events at the festival are you applying for? Select all that apply. (Booth fee does not include the $200 refundable cleaning fee)
Booth Type
What are the specific dimensions of your booth foot print including length, width and height
Please upload a photo of your booth set up
If it is easier, you can email your menu with pricing to allie@roclilacfest.com.
Included a detailed list of your menu items along with pricing
Upload three photos of different products you offer
(MAX SIZE 5MB)
Please state your electric needs to the best of your ability (we do not allow generators at the Lilac Festival)..
What specific electric plugs will you need? Select all the apply.
Do you offer any options that support the following dietary restrictions? (select all that apply)
Please specify what foods are vegetarian.
Please specify which foods are vegan.
Please specify what foods are gluten free.
Please specify what foods are dairy free.

Social Media Information

Facebook page (put NA if not relevant)
Instagram page (put NA if not relevant)

Vendor Policies & Agreements

The Festival partners with Pepsi for soda and water products. I understand that all of those products must be purchased through the festival.
I agree to the $200 refundable cleaning deposit (already added into the event fees per location). A Best Resipe Productions employee will check and confirm cleanliness of location for deposit to be returned post event.
I understand that participation in this event requires a base fee *and* 22.5% of gross sales. I acknowledge and agree to this arrangement, which will be reflected in the vendor contract upon acceptance.
Senior Day is always the Wednesday of the festival. I agree to offer a lunch option that is $2 off regular price during set hours.
I understand that if I would like to have multiple location within the festival, I have to fill out an application for each location.
I recognize that add-ons such as ice, electric, water, and golf carts can be added to application after acceptance for additional costs
I understand that this is just an application and I have not been approved for the event, the money being held for guarantee will be released back to me if I am not approved.
Do you currently implement any sustainable efforts in regards to cutlery/serving source, pre consumer services, waste management?
Are you open to being part of program that implements sustainable efforts into your business?

Thank you for applying!